Reading Skill
Week 11
17 August 2013
Why Implement Virtual Data
Room
Virtual data rooms or VDRs are online warehouses which are
used by companies to distribute and store confidential documents. These are
basically large repositories of information, located on the web, with
accessibility requiring previous authorization. Virtual data rooms assure
safety, savings and accuracy over traditional ways of storing the data. Other
benefits offered by VDR are:
Remote Access: More and more Americans are opting to work
from home or spend a few hours a week at home with office work. VDR allows them
to access the important documents without much of hassles. If the employees
have authority they can access these files from anywhere and at anytime .
Effective management: As all the files are stored centrally,
managers can access them easily without the document overload. The manager is
saved from the hassles of forwarding necessary documents as people can access
them from VDR.
No paper work: With every document going digital, the use of
pen and paper is disappearing. In a VDR, the clutter is reduced as there are no
more heap of files that has to be maintained.
Easy accessibility: Employees can easily access the
documents. There is no need to flip through tens of pages in a file to find the
relevant document. It is possible to find the document by using search
features.
Safety: High safety of documents is promised as there is no
risk of fire or flooding, since the documents are not physically located in the
office. The probability of theft of the documents is much lower in virtual data
room in comparison to physical storage. Only employees with valid authorization
can access the shots. Each time someone views a file in a VDR setting, this
information is automatically documented on the VDR's log.
Facilitates Mergers and Acquisitions: At the time of
acquisition and mergers VDR act as a perfect platform to share confidential and
other data and files. The party can access the information in a secured
environment from any corner of the world. Parties get to save on time and money
as there is no need to travel.
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A VDR is a beneficial tool for employees and companies alike.
To make most of VDR, it is important to hire trusted VDR partner. Tips that you
must keep in mind before selecting VDR service provider are:
Data security: The VDR service provider and the Data center
that you choose must comply with the industry best security standards. The data
center must have the SOC 2 Type II certification.
Readiness: The VDR you choose must be fast and painless.
Consider the time that it will take to go live. Take into account the time and
efforts that your IT department has to put in to successfully implement VDR.
Cost: Avoid signing a deal with the most expensive VDR
service provider. Ensure that there is no data storage limit.
Services: The customer support must be provided round the
clock by VDR provider to ensure hassle free operations. The support must be
available online, telephone, mail and in-person.
These tips will surely help you pick the best virtual data
room service provider.
This week I practice my reading skill by read Why Implement Virtual Data
Room. This week I get new knowledge, learned new vocabulary and I know the culture and daily life of the people of Americans. Today I develop my reading skill and learn new many vocabulary and language
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